Lomakkeelle

Johdanto

Data protection

Purpose of processing personal data

The personal data of participants are collected to help organise events and communicate information about them. We collect only personal data necessary for specific purposes.

Personal data are processed only for the following pre-determined purposes:
To organise an event and cater for special needs
To distribute information on an event
To collect feedback on an event

What data are processed?

The data are collected from people registering for an event and include their name, common contact details and participation information. The data requested may vary according to the event, but we only collect necessary data. The data are collected directly in connection with registration through event-specific forms. Data provided by email or phone or in person can also be stored if they are relevant for the arrangements.

In addition, information related to payments and payment methods will be stored if a participation fee is charged.

Regular sources of data include event participants, our customer information system and invoice database, and public sources.

Photography at events

The University of Helsinki may use still and/or video photography at events. The photographs or videos may be published on the University’s website or social media accounts or in other publications related to the University. The material will not be used for commercial purposes.

What are the legal grounds for processing?

Personal data are processed in the legitimate interests of the controller and based on registration for an event.

To whom are your data disclosed?

The data will be accessed only by the organisers of the event.

Are data disclosed outside the EU?

Personal data is not transferred outside the EU or the European Economic Area.

Storage periods

Data associated with a specific event will be deleted once they are unnecessary for its organisation or follow-up. Accounting material is stored as required under the Accounting Act.

Read more about UH data protection
https://www.helsinki.fi/en/about-us/processing-data-university/data-protection

Rekisterinpitäjä

BioEnv faculty

Yhteyshenkilö rekisteriä koskevissa asioissa

Tiina Aliranta

tiina.aliranta@helsinki.fi

Rekisterin nimi

Registration for SPPS 2026 ER

Rekisterin tietosisältö

• Specify
• Dietary restrictions
• I will join
• Research organisation
• Email
• First name
• Last name