Information about a language resource to Kielipankki (Language Bank of Finland) of FIN-CLARIN

This form has a persistent identifier: urn:nbn:fi:lb-2021121422

With this form you can ask FIN-CLARIN to publish on-line the essential metadata of the corpus or tool that you wish to deposit with Kielipankki (The Language Bank of Finland) for distribution. The corpus or tool can be completed or still in progress.

Please fill in all relevant parts of the form, even if the information provided is still preliminary.
If necessary, the information you provide can be edited and completed together with FIN-CLARIN.
Completing the form does not oblige you to conclude the deposition agreement, but the information may be of great help if you need further advice on your resource later.
FIN-CLARIN may also contact you, or the responsible person you have indicated, to agree on follow-up measures concerning the resource.
Once you have requested that we add the metadata of the language resource in the language resource catalogue, your resource can immediately gain more visibility, even if it is not yet ready for publication.
FIN-CLARIN is happy to help you with any questions related to the deposition and distribution of the resource. You can reach us by sending email to fin-clarin (ATT) helsinki.fi

Other language resources to be published by Kielipankki (The Language Bank of Finland) of FIN-CLARIN

Contact details

(*) Name of the information provider

(*) Email address of the information provider

ORCID identifier of the information provider (instructions)

What is ORCID?

The home organization of the information provider, and the institution or department when appropriate; preferably also the contact details (e-mail, website, etc.) of the organization

The person responsible for the resource

The person responsible for the language resource is the person in charge of the compilation or creation process of the resource or tool. The responsible person may be, for example, a research project leader or a supervisor of doctoral research.

In case the person responsible for the language resource is also the information provider, this information is unnecessary.

The information provider is the person responsible for the language resource (skip the following questions)

Name of the person responsible for the language resource (instructions)

E-mail address of the person responsible for the language resource (instructions)

ORCID identifier of the person responsible for the language resource (instructions)

Name and contact details (e-mail, website, etc.) of the home organization / institute of the right holder or the person responsible for the language resource

Controller or the organization responsible for the language resource

Organization where the language resource has mainly been compiled or created (instructions)

Specify the organization when applicable:

Any other parties involved in creating the language resource who have access to the data

Information on the language resource (= corpus with language content or tool)

The title of the language resource is its official name used in e.g. publications and references.

Once the title of the resource has been finalised and published in the language resource catalogue, it is advisable to be consistent in using it in the same format.
The title should be as concise as possible, but still unique enough. Please note that the same title and possibly its inflected form should be usable both within the text and as a title in a link and in various lists. It is advisable to choose a title that does not contain unnecessary punctuation (e.g. brackets, dots or dashes).
In case the resource is part of a wider resource or collection and it will be published separately, or if the resource includes several smaller subcorpora, it is advisable to indicate the part-whole relation in the titles.
Several variants of the same resource may also be available, e.g. a corpus can be made available through a search interface or as files or file archives downloadable to the user’s computer. A metadata entry and a persistent identifier are usually created for each variant. In such a case, Kielipankki (Language Bank of Finland) may add to the title an attribute indicating the publication channel of the resource (e.g. ‘Resource X, downloadable version’).
It is also good to note that the resource or its annotation can be updated later, in which case a version number is added to the already existing title.

Name of the language resource (=title) in Finnish

Name of the language resource (=title) in English

A unique short name is also required for each resource for technical reasons. The short name might be used in names of the directories and files associated with the language resource. The short name usually has less than 10 characters. It can contain letters and numbers but no special characters. The font size is not specified. If the resource already has a well-established acronym, it should be used as the short name or part of it.

The short name of the language resource

Type

The language resource is	corpus (= resource containing text and/or speech) tool or service lexical-conceptual language resource (e.g. dictionaries, terminologies, conceptual models etc.) language description other, or the category not known

Please specify the type of the language resource, if applicable:

Address of the web page for the language resource (if any):

Size or quantity of the language resource (e.g. number of words, number of documents, number of speakers, number of files and/or total size, total duration of recordings in hours, etc., if known or if an estimate is available)

A brief description of the language resource may be freely formulated and you can include e.g. the following:

Subject matter and/or initial use of the language resource
Which languages/language categories does the resource contain, or for which languages has the tool been developed?
Data collection year/or the period of time it covers
Does the resource contain annotation (e.g. markup on the text, speech transcriptions, or segmentation)?
Is the language resource already available somewhere? If so, please indicate where and how.

A good, concise description serves as an “advertisement” for the language resource: it provides a quick overview of how the language resource could be used.

Brief description of the language resource

Tools and other language resources

Please explain the form and technical requirements of the language resource in case it is not a corpus (i.e. if it does not contain “running” text or speech). For example, you can describe the tool or application software that you developed, or a dictionary, word list, grammar, translation memory, etc. that you compiled.

In what environment does the application work or on which platform can the language resource be used?

Attribution

A persistent identifier will be created for each resource published in Kielipankki (Language Bank of Finland). Even if the location of the resource itself might change in the future, its metadata can always be found with the persistent identifier.

Reference instructions are also automatically created for each language resource published in Kielipankki (Language Bank of Finland) for distribution. The instructions are part of the metadata of the language resource, and there is also a link to them on the list of published corpora on the website of Kielipankki (The Language Bank of Finland). The persistent identifier of the resource is always included in the reference.

By complying with the citation instructions each researcher can improve the replicability of his/her research. You can also add the reference to your CV.

If it is necessary that users of the language resource refer to a specific publication in addition to the reference recommended by Kielipankki - The Language Bank of Finland, attribution details to the publication can be added to the metadata. However, additional references are not recommended, as it is not possible to update the content of the publications.

List of people involved in creating the language resource (=compilers) in the order in which they are to be mentioned in the reference instructions: (instructions)

Factors affecting the conditions of use of the language resource

Access to and use of resources should not be unnecessarily restricted. We wish to contribute to the success of the research, follow-up research and collaborative research, and to the usability of the results. However, in certain cases the resource cannot be made freely available. Where applicable, access to the resource in Kielipankki (Language Bank of Finland) may be restricted to identified users or to researchers who have been granted access on the basis of application. More precise conditions of use will be agreed in a deposition agreement between the right holder of the language resource and FIN-CLARIN.

On the basis of the information you have provided, the license governing the users of the resource may be published in the public metadata of the language resource, when the terms and conditions of use are unambiguous enough. If necessary, we will first contact you and ask for clarifications. Information that is as precise as possible will facilitate the processing of the language resource and the conclusion of the deposition agreement.

What information do you have available about the copyright of the language resource?

	Yes	Maybe	No	I don't know
The language resource contains material subject to copyright or related rights (e.g. texts or performances, either published or not published).
Usage of the language resource has been agreed upon with its right holders (e.g. author, publisher, translator, performer, programmer).
The language resource can be publicly available to anyone.
The language resource can be available to restricted use under certain conditions (e.g. only for researchers).
The language resource can also be available for commercial use.
The language resource can be modified or adapted when required.
The language resource can be re-distributed.

What is the period within which the original works included in the resource have been published? (instructions)

What can you say about personal data included in the language resource?

	Yes	Maybe	No	I don't know
The language resource contains personal data (= based on which it is possible to identify living persons).
Personal data in the language resource are at least partly pseudonymised.
Processing of personal data in the language resource has already been documented in some form of record of processing activities.
Recognisable persons present or mentioned in the language resource have been informed about the research purpose, the use of the data and any potential further use.
The language resource contains so-called special categories of personal data which cannot be removed from the data prior to research use.

What personal data are and when they can be processed: https://tietosuoja.fi/en/processing-of-personal-data

For more information on special categories of personal data, see: https://tietosuoja.fi/en/processing-of-special-categories-of-personal-data

If the language resource contains personal data, please specify the legal basis for processing them:

The processing of personal data in the language resource is justified by scientific research in the public interest.

The processing of personal data in the language resource is based on a written consent of the subjects (please specify below).

The processing of personal data in the language resource is based on another criterion as defined in the EU General Data Protection Regulation (please specify below).

The legal basis for the processing of personal data is unknown.

For more information on the legal grounds for the processing of personal data, see: https://tietosuoja.fi/en/when-is-the-processing-of-personal-data-permitted

When has collecting personal data ended? (instructions)

If a personal data record of processing activities is available, please indicate where:

Please provide details on the known right holders of the original data or parts of it, the terms of use, permissions or consents requested, etc.:

Regardless of any other conditions of use, users should always make appropriate reference to the language resources available through Kielipankki (Language Bank of Finland).

Transfer of the language resource to FIN-CLARIN for processing

Give a provisional date when the language resource is likely to be ready for transfer to Kielipankki (Language Bank of Finland) (dd.mm.yyyy): (instructions)

Use of data

We will register the basic information of the language resource as indicated in this form in the META-SHARE language resource catalogue.

When the information about the language resource is stored in the catalogue, it is recommended that the name and the short name are in their final form.
Any other information related to the resource may, if necessary, be later modified and completed.
In the language resource catalogue service a unique description site will be created for your language resource. The information contained in the service is also automatically harvested into several other catalogues and repositories.
This will improve the visibility of your resource and make its metadata easily accessible in the future.

We will inform you and the possible person responsible for the resource, once the information has been published in the service, and you can request modifications.
Please contact FIN-CLARIN if you later find anything in the metadata that needs to be modified.

Proceed

Thank you!